BRPS PARENT ORGANIZATION BY-Laws

Article I. Name
The name of the organization shall be: The Black River Parent Organization.

Article II. Objective
The objective of the Parent Organization shall be:
To promote educational, social and material activities in support of the mission of Black River Public School. Such activities, at all times, are to be in accord with the policies and standards established by the Board of Trustees, the Head of School, and the Administrative Team.

Article III. Membership
All parents or guardians of current and graduated Black River Public School students, members of the faculty and staff, and members of the Board of Trustees are welcome as members.

Article IV. Officers
The officers of the Parent Organization, elected for one year, shall be: President, Vice-President, Secretary and Treasurer.

The Head of School, or an appointed member of the Administrative Team shall be the liaison to the school.

Duties of the officers:

President: The President shall preside at all meetings of the Parent Organization, appoint all committee chairpersons (with the advice and consent of the Head of School) construct the agenda for each meeting and be the main conduit of communication between the school and the Parent Organization.

Vice-President: The Vice-President shall assume such duties as are necessary in the event of the absence of the President.

Secretary: The Secretary shall record the minutes of all regular and special meetings of the Parent Organization, noting the expenditures and a summary of the Treasurer’s Report. The minutes are to be kept accurately and approved by the members. The approved minutes are to be kept intact as permanent records for the Parent Organization. Attendance shall be taken and recorded at all meetings.

Treasurer: The Treasurer shall record and report the financial status of the Parent Organization at each monthly meeting. All income of the Black River Parent Organization shall be conveyed to the Treasurer, who will deposit it through the Business Office. Committee Chairmen, Event Chairmen and Officers shall notify the Treasurer of all incoming bills. The Treasurer will work with the business office regarding all disbursements and deposits.

Article V. Nominations and Election of Officers

A Nominating Committee, appointed by the President, shall make nominations. This committee will be appointed in March. The Nominating Committee will report nominations to the body at large in April, at which time nominations can be made from the floor. Elections will he held in May, with the term of office commencing July 1.

A member of the Parent Organization wishing to be nominated for an office shall submit his or her name and position sought, to the Secretary during March. The Secretary shall submit these names to the Nominating Committee. The Nominating Committee may consider other candidates, as well.

Election of officers shall be by vote of all Parent Organization members present at the May meeting. Officers may be elected to a second term, but no more than two concurrent terms may be served for any office. Officers are eligible to serve if elected to another office if the full term in office has been served.

Article VI. Meetings

A monthly meeting date will be set by the officers, and will be published in the Ripples. Roberts Rules of Order, Revised, shall be the authority on parliamentary procedures when the subject is not covered in the by-laws. A quorum shall be the number of members present at any individual meeting, and all votes shall pass with a simple majority.

Article VII. Committees

The following shall be considered Standing Committees, and the President shall appoint the chairperson:

* Fundraising Committee
* Teacher Appreciation Committee
* Volunteer Coordinator

The following shall be considered Ad-hoc Committees, and the President shall appoint the chairperson:

* Book Fair Committee
* Arts and Humanities Committee
* Athletic Booster
* Music Banquet Committee
* Hospitality and Arrangements Committee
* Marketing
* or
* Senior Party Committee

The Parent Organization may establish other Ad-hoc Committees when necessary.

Article VIII. Amendments

The By-laws can be amended as following:

Any member may submit, in writing, an amendment to the existing by-laws. The amendment shall be introduced at a Parent Organization meeting, then published in the minutes and in the Ripples, and shall be voted on at the next Parent Organization meeting. A simple majority shall pass the amendment. The amendment shall then be submitted to the Board of Trustees for approval, and when approved, shall become part of the by-laws